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University Master Calendar

Event Policies

career fairWhether large or small, planning a campus event can be challenging if you don't have the right tools. The following is a list of campus policies that should be consulted to ensure your event is conducted in a safe and compliant manner. 

Campus Administrative Policies

These high-level policies provide information, guidelines, and governing regulations associated with campus operations:

  • CAP 140: Free Expression, Sponsorship, Commercialism and Use of Buildings and Grounds
    • CAP 141 Freedom of Expression: Through this policy, the university seeks to foster and sustain a forum for the free, civil and orderly exchange of ideas, values and opinions
    • CAP Amplified Sound: Use of amplified sound should not impact the University's ability to conduct orderly business or result in a negative effect on the campus learning environment
    • CAP 142 Endorsement and Sponsorship: Approved endorsement must be consistent with Federal and State law, with the objectives of the University and with University policies and regulations
    • CAP 143 Commercial Activities: Definitions and guidelines associated with conducting commercial activities on campus
    • CAP 144 Use of Cal Poly Buildings and Grounds: Provides guidance on the use of University facilities, including purpose and order of precedence for assignment

      While Cal Poly has several designated 24-hour locations, the majority of facilities are accessible between the hours of 7:00 AM - 10:00 PM, Monday - Sunday. Requests for use of University Lecture space will not be accommodated "after hours" (10:00 PM - 7:00 AM) during the 2022-2023 academic year. Event hosts are encouraged to explore availability of 24-hour spaces if event times extend beyond standard operating hours. 
  • CAP 171 Smoking Policy: In accordance with CSU Executive Order (EO) 1108, Cal Poly is a smoke and tobacco-free environment
  • CAP 172: Alcohol Policy: Policy associated with the use of alcohol at events
    • Alcohol Service Request: On and off-campus events which involve alcohol must complete, submit, and receive an approved alcohol service request

Campus Risk and Liability

The following areas provide information related to hosting safe events on campus:

  • Risk Management: Responsibilities, considerations, and resources to minimize avoidable risk
  • Food Safety: When food is an element associated with an event, compliance with applicable provisions of the California Health and Safety Code must be enforced

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